Policies, Ethics and Malpractice Statement

The European Scientific Journal (ESJ) is the flagship publication of the European Scientific Institute, and is committed to upholding the highest editorial standards of publication ethics and best practice.

The journal and publisher take all possible measures against any publication malpractices, and adhere to the principles of the Committee on Publication Ethics (COPE) and its Core Practices, and procedures for investigating publication ethics.

All authors submitting their works to the ESJ for publication attest that the submitted works represent an original work, that the authors’ contributions have not been copied or plagiarized in whole or in part from other works.

The authors acknowledge that they have disclosed all and any actual or potential conflicts of interest with their work or partial benefits associated with it. In the same manner, the ESJ is committed to objective and fair peer-review of the submitted works for publication, and it focuses on preventing any actual or potential conflict of interests between the editorial and review personnel and the reviewed material.

Ethical policies

ESJ follows the following COPE flowcharts to investigate concerns around intellectual property:

The journal is vigilant in upholding the ethical standards of research conduct and publishing, and will take appropriate actions on forms of misconduct such as (but not limited to):

  • Authorship: submitting multi-author drafts without the consent of all authors, improper attribution of author credits such as exclusion of contributing authors or inclusion of authors making insufficient contribution
  • Data fabrication and falsification: manipulative, deceptive or wilful suppression and/or misrepresentation of data, or omission of confounding or contradictory data.
  • Plagiarism and misuse of intellectual property: using the expression, language, ideas, and/or thoughts of existing or previously published research and materials without appropriate reference to the original source, and wilful misrepresentation of others work as one’s own original work.
  • Non-compliance with common research practices: failure to comply with established, accepted and ethical practices in the design and performance of methodological research processes; manipulating procedures or outcomes to obtain pre-determined or desired results, the wilful use of inappropriate statistical or analytical methods to distort or misrepresent results and the improper reporting of data.
  • Non-conformity to research guidelines: all research must conform to appropriate institutional, national, and recognised guidelines, standards and laws, and the journal will not tolerate violations of applicable local regulations and law involving the use of funds, care of animals, human subjects, drugs, biological or chemical materials.

Suspected cases of misconduct should be reported to the ESJ Ethics Committee. All cases will be taken seriously and dealt with in strict confidence. ESJ adheres to the guidelines and flowcharts of the Committee on Publication Ethics (COPE) to handle allegations.

Concerns of any form of publication misconduct, as described here or in other standards and guidelines, such as authorship issues, plagiarism, data fabrication or falsification, citation manipulation, figure manipulation, or any other forms of misconduct, should be reported to the Journal Editorial Office immediately at contact@eujournal.org

ESJ Ethics Committee

This committee is consisted of the ESJ Managing Editor, Editor-in-Chief, and associate editors. It is chaired by the Managing Editor. Its primary role is to cope with the complaints received by the editorial office.

Within seven (7) days of a reception, the ESJ Managing Editor shall forward the complaint to all the committee members and other interested parties.

The committee members shall discuss the validity of the complaint and express their opinion within two (2) weeks of its reception.

If necessary, the Managing Editor will include ESJ reviewers in the process to obtain their opinion. Opinions from the advisory editors may also be required.

Within four (4) weeks from the reception, final decision on the complaint will be made and sent to the parties. This timeframe might be prolonged in specific cases.

In the past period, the ESJ Ethics Committee managed to successfully solve all of the several complaints received. The Erratum, Corrigendum and Retraction notes for these cases are available on the website.

Corrections and Retractions

ESJ publishes corrections, retractions, and expressions of concern as appropriate, and as quickly as possible. We follow the ICMJE and COPE guidelines where applicable.

A notice of correction will be issued by ESJ to document and correct substantial errors that appear in online articles when these errors significantly affect the content or understanding of the work reported (e.g., error in data presentation or analysis) or when the error affects the publication's metadata (e.g., misspelling of an author's name). In these cases, ESJ will publish a correction that will be linked to the original article.

In very rare cases, we may choose to correct the article itself and re-post it online. If that course is taken, a correction notice will also be created to document the changes to the original article.

Authors who wish to alert ESJ to a situation where a correction may be warranted are requested to contact us with the relevant details (journal, full citation of the article, and description of the error) at contact@eujournal.org

Authorship

ESJ requires all named authors to have contributed to an article in at least one of the following ways:

  • Made substantial contributions to the design of the work, or the analysis or interpretation of data;
  • Made substantial contribution to the written draft as submitted, and agreed to the final submitted version, OR made substantial contribution to revising it;
  • Can agree to be accountable for all aspects of accuracy or integrity of the work, and will be willing and able to answer questions related any part of the work.

Authors should refer to the full submission guidelines described in our Submission pages

Conflicts of Interest

The European Scientific Journal requests authors provide a conflict of interest statement for each author, to warrant no such conflicts exist.

All authors must declare funding sources, whether or not a study was funded, and the role of funders in any aspects of the work (e.g. research design, data analysis, writing of the submitted work or influence over publication decisions).

All reviewers are required to declare any conflicts of interest prior to agreeing to review a manuscript.

All members of the ESJ Editorial Board must declare any conflicts of interest prior to joining the Board.

Editorial Board

The ESJ Editorial Office consists of an Editor in Chief, an Advisory Editor, Managing Editor, and several Associate Editors.

The editorial board consists of several senior section editors and ESJ reviewers.

This editorial office operates as the governing body of the journal, to make decisions on the editorial scope, or direction of the journal, and to make collaborative decisions about any developments.

The editor section also features a number of committed community members as recognition for their repeated contributions to the journal, and who are recognized experts in the field.

All members of the ESJ Editorial Board must declare any conflicts of interest prior to joining the Board.
Each ESJ reviewer has its own profile which is publicly available on the ESJ`s website (editorial board section). The profile consists of the domain of expertise, number of reviews conducted for ESJ and date of joining the editorial board.

Peer-review process

ESJ is a fully peer-reviewed journal. All papers undergo initial screening by the members of the Editorial Office. Papers that are considered for publication are subjected to a single-blind peer-review process. The majority of the papers are reviewed by two or more independent external reviewers.

The single-blind peer-review process means that the author is not aware of the reviewers’ identity during the review process, but the journal supports open reviewing and gives authors and reviewers the option to make their names and reports publicly available alongside the published paper.

The journal does not guarantee manuscript acceptance under any circumstances.

The journal always strives to perform a fast and efficient review process for every paper, but cannot guarantee a specific time in which a decision can be made.

Peer reviewers are selected based on their subject area expertise and can be drawn from our existing pool of contributors, or from the editors own searches. The journal does not favour decisions based on author-suggested reviewers, to minimise conflicts of interest. 

In order to review a paper, all reviewers warrant that they have no conflict of interest in reviewing, can provide unbiased opinions on the scientific soundness of the work, and will treat their review and contents of the article with utmost confidentially.

The European Scientific Journal encourages all our reviewers to be aware of the Ethical Guidelines for Peer Reviewers of the Committee on Publication Ethics (COPE). Our goal as a journal is to enhance and improve research standards around the world, and part of our mission is to ensure that our reviewing community is equipped with the most recent knowledge and processes to spot potential publication ethical concerns and understand how to report and deal with them.

To aid out educational goals, we encourage peer reviewers and journal editors, to participate in the free Introduction to Publication Ethics eLearning module offered by COPE.

Copyright and Access

All articles accepted for publication will be made immediately free access on the journal website after receipt of an article processing charges (APC) of €97 and assignment of a publication license to the journal.

All ESJ articles are published under the Creative Commons Attribution 4.0 International (CC BY 4.0). With this license, authors retain copyright to their manuscript, but allow any user to share, and redistribute the material in any medium or format. However, not to use it for commercial purposes.  The first publication rights are granted to the publisher. The journal/publisher is not responsible for subsequent usage of the work. It is the author’s responsibility to bring an infringement action if so desired by the author.

Archiving

As of May 2016, ESJ uses Portico as an archiving solution. Portico is among the largest community-supported digital archives in the world. Working with libraries and publishers, they preserve e-journals, e-books, and other electronic scholarly content to ensure researchers and students will have access to it in the future.

Moreover, along the online content, every ESJ edition appears in print version. It also represents a preservation solution. Thousands of hard copies have been disseminated to Universities and individuals around the world.

Ownership and management

European Scientific Journal is published by the European Scientific Institute, ESI with offices in Spain, Macedonia, and Portugal. Full details of the publisher can be found at: http://euinstitute.net/